Course: Control and electronic archiving for Office Managers

Course Outline

Introduction to Archiving

• Definition of conventional Archive
• Executive Secretary ..  concept & importance
• Definition of e-Archiving
• e-Archiving management system

Requirements of e-Archive system

•  Hardware.
• Software.
• Utility programs.

e-Archive System Cycle

e-Archive System features and characteristics

Currently available e-Archive System

• Closed Sources Applications.
• Open Source Applications.
• Visiting a selected set of e-archive system websites

Hands on training in

• How to create repository for categorized documents
• Using ready made packages
• Using customized software like MS-Access, Windows explorer, Portal and SharePoint).
• How to uploading and download files.
• How to archive different types of documents.
• How to retrieve stored document or files.

Tips on how best to manage your e-Archive system.

Comparison bet. Archive , document management system

The Scandinavian Academy for Training and Development employs modern methods in training and skills development, enhancing the efficiency of human resource development. We follow these practices:

• Theoretical Lectures: 
  • We deliver knowledge through advanced presentations such as PowerPoint and visual materials, including videos and short films.
• Scientific Assessment:
  • We evaluate trainees skills before and after the course to ensure their progress.
• Brainstorming and Interaction: 
  • We encourage active participation through brainstorming sessions and applying concepts through role play.
• Practical Cases:
  • We provide practical cases that align with the scientific content and the participants specific needs.
• Examinations: 
  • Tests are conducted at the end of the program to assess knowledge retention.
• Educational Materials:
  • We provide both printed and digital scientific and practical materials to participants.
• Attendance and Final Result Reports:
  • We prepare detailed attendance reports for participants and offer a comprehensive program evaluation.
• Professionals and Experts: 
  • The programs scientific content is prepared by the best professors and trainers in various fields.
• Professional Completion Certificate: 
  • Participants receive a professional completion certificate issued by the Scandinavian Academy for Training and Development in the Kingdom of Sweden, with the option for international authentication.
• Program Timings:
  • Training programs are held from 10:00 AM to 2:00 PM and include coffee break sessions during lectures.

Overview :

This training help participants acquire basic knowledge and skills of electronic archiving system.

Outcomes

By the end of this program, each participant will be able to:

• To differentiate between conventional and electronic archiving
• Develop the skills of the participants in the field of secretarial work.
• Be Introduced to the importance of files and archiving.
• Be familiarized with the scientific methods to save and archive documents
• Get acquainted with the modern archiving systems and how they work
• To list basic e-Archive requirements, features and characteristics.
• To identify distinguishing features of e-Archiving System available in the market.
• Ability to archive and retrieve various types of documents (hardcopies ,emails, fax …etc)Ability to manage a customized e-Archival system.
• Log register for in/out documents to CEO office