Course: Implementing the PreAward Phase of a Project or Major Procurement

Program Content

• Industry Terminology and Standards
• Pre-Award Work Process Flow Charts

Understanding the Need for, and, How to Prepare and/or Analyze:-

• Project Definition
• Scope of Work
• Work Schedule
• Cost Estimation
• Choosing Contract Price Risk you want to take
• Fixed Price - Lump Sum
• Fixed Price - Unit Rates
• Fixed Price - Part Lump Sum and Part Unit Prices
• Reimbursable Contracts Types
• Request for Proposals - Beauty Show
• Open Tender, Limited Tender, or, Single Source
• Company Policy - Impartiality in Bidding and Ethical Standards
• Planning the Tendering Project
• Invitation to Prequalify or Register
• Prequalification Form
• Tender Package Preparation
• Technical Bid Documents
• Key Technical Requirements
• Handling Scope Related Risks
• Tender Package Preparation...
• Commercial Bid Documents
• Key Contract Provisions
• Variation Pricing
• Attached Documents
• Referenced Documents
• Managing the Bidding Stage
• Document Delivery
• Handling Queries
• Bidder Meetings
• Site Visits
• Managing Contacts with Bidders
• Bid Evaluation
• Bid Completeness Check
• Implication of Bid Programs, Schedules, Projected Progress etc. Submissions
• Handling Bid Reservations
• Alternate Proposals Evaluation and Handling
• Making Bids Comparable by bringing to same basis
• Bid Clarifications during Evaluation
• Negotiations during Evaluations
• Award Recommendations
• Award
• Letter of Intent
• Letter to Proceed
• Letter of Award
• Bonds and Guarantees
• Contract Agreement
• Intimating Unsuccessful Bidders
• Good Management Practices
• IT Tools to ...
• Increase Productivity
• Improve Quality (Meeting Real Needs)
• Reducing Costs
• Implementing E-Tendering
• Implementing Improvements

The Scandinavian Academy for Training and Development employs modern methods in training and skills development, enhancing the efficiency of human resource development. We follow these practices:

• Theoretical Lectures: 
  • We deliver knowledge through advanced presentations such as PowerPoint and visual materials, including videos and short films.
• Scientific Assessment:
  • We evaluate trainees skills before and after the course to ensure their progress.
• Brainstorming and Interaction: 
  • We encourage active participation through brainstorming sessions and applying concepts through role play.
• Practical Cases:
  • We provide practical cases that align with the scientific content and the participants specific needs.
• Examinations: 
  • Tests are conducted at the end of the program to assess knowledge retention.
• Educational Materials:
  • We provide both printed and digital scientific and practical materials to participants.
• Attendance and Final Result Reports:
  • We prepare detailed attendance reports for participants and offer a comprehensive program evaluation.
• Professionals and Experts: 
  • The programs scientific content is prepared by the best professors and trainers in various fields.
• Professional Completion Certificate: 
  • Participants receive a professional completion certificate issued by the Scandinavian Academy for Training and Development in the Kingdom of Sweden, with the option for international authentication.
• Program Timings:
  • Training programs are held from 10:00 AM to 2:00 PM and include coffee break sessions during lectures.

Program Overview

In this program you will learn about:

In this program we cover the A-Z of the following Contract Types:

• Managing Competitive Tendering based Contracts
• Single Source Contract Management
• Negotiated Contract Management 

For each Contract Type we discuss best practices for:

• Pre-Award Planning
• Scope Formulation
• Contracting Strategy Formulation
• Prequalification
• Preparing/Reviewing Contract Conditions
• Preparing/Reviewing Special Technical Requirements
• Tender Package Preparation
• Bidding Process Management
• Bid Evaluation
• Award and Contract Agreement