Course : Advanced Contract Management

Course outline

Principles of Good Contracting

• Why do we use contracts?
• Main steps in the creation of a contract
• Essential elements of a valid contract
• Tendering & Contract Award Process – An Overview
• Advantages of tendering and certain pitfalls to avoid
• Distinguishing price and values
• Other Types of Obligation Documents
• Bonds and Guarantees
• Letters of intent and award – are they contractual?
• Letters of Comfort – Does it mean anything?
• Side letters – why they can be risky and dangerous?
• When to Obtain Legal Advice?
• Law of Agency
• Authority to sign contracts

Contract Set-Up

• Value risk approach to managing contracts
• Roles and responsibilities
• Effective stakeholder management

Pre-Award

• FAR
• Explanation of Source Selection Plans
• Evaluation Factors
• Dispute Resolution

Post Award

• Performance Analysis
• Cost Monitoring

Cost and Value Management

• Understanding total cost
• Reducing total cost
• Tracking cost, value, and benefit realization

Managing Contract Close-Out

• Managing transitions
• Important tips, tricks, and traps in contract closeout
• Capturing and sharing lessons learned

Risk-Based Contractual Process

• Identification
• Assessment
• Classification
• Quantification
• Monitoring

Eliminating Sources of Contract Disputes

• Errors and omissions
• Anticipating and avoiding conflicts
• Dealing with Unknowns
• Tracking Changes
• Managing Expectations

Resolving Disputes

• Negotiation
• Stage processes
• The need for compromise
• Negotiation techniques
• Litigation
• Arbitration
• Alternative Dispute Resolution
• Expert determination
• Early neutral evaluation
• Mini-Arbitration
• Mediation
• Pendulum Arbitration
• Dispute Review Board and similar arrangements

The Scandinavian Academy for Training and Development employs modern methods in training and skills development, enhancing the efficiency of human resource development. We follow these practices:

• Theoretical Lectures: 
  • We deliver knowledge through advanced presentations such as PowerPoint and visual materials, including videos and short films.
• Scientific Assessment:
  • We evaluate trainees skills before and after the course to ensure their progress.
• Brainstorming and Interaction: 
  • We encourage active participation through brainstorming sessions and applying concepts through role play.
• Practical Cases:
  • We provide practical cases that align with the scientific content and the participants specific needs.
• Examinations: 
  • Tests are conducted at the end of the program to assess knowledge retention.
• Educational Materials:
  • We provide both printed and digital scientific and practical materials to participants.
• Attendance and Final Result Reports:
  • We prepare detailed attendance reports for participants and offer a comprehensive program evaluation.
• Professionals and Experts: 
  • The programs scientific content is prepared by the best professors and trainers in various fields.
• Professional Completion Certificate: 
  • Participants receive a professional completion certificate issued by the Scandinavian Academy for Training and Development in the Kingdom of Sweden, with the option for international authentication.
• Program Timings:
  • Training programs are held from 10:00 AM to 2:00 PM and include coffee break sessions during lectures.

Course Overview

Discover how to plan and manage a variety of contract administrative functions for the successful delivery of goods, works, and services in accordance with the “scope”, “quality”, “time” and “cost” provisions of the relevant contracts and recognized standards of professional practice.

This advanced contract management certification course aids in strengthening participant’s knowledge and skills in adaptive and agile contract management and administration of all types of procurement contracts: goods, consulting services, non-consulting services, and works.

It explores various performance-tracking, trend-analysis, supervision, risk-controlling, reporting tools, and procedures used in contract administration in line with best up-to-date international practices to ensure value for money and sustainable outcomes.

Course Objectives

• Acquire knowledge of contract drafting, negotiation, and dispute resolution
• Study the key principles, aspects, and purpose of contract management
• Evaluate your responsibilities to deliver effective value for money services in a contract
• Appreciate the necessity to manage performance, administration, and delivery within the contract
• Consider, manage and mitigate the risks in contract management
• Maintain and sustain the mutually beneficial relationship with suppliers

Training Methodology

• Lectures
• Seminars & Presentations
• Group Discussions
• Assignments
• Case Studies & Functional Exercises

Organisational Benefits

• Use the best means of handling claims, disputes, and performance issues
• Learn various ways to meet stakeholder requirements
• Minimize risks
• Select suitable and appropriate types and forms of contracts for different situations
• Achieve closer relationships and connections with suppliers
• Enhance Contract Management knowledge and skills