Course: The Senior Administrator Program

Seminar Outline

Mastering Change with Management Skills

• Find your place on the management team by aligning your goals to support strategic and tactical projects
• Empower yourself to achieve growth
• Discover what it takes to become a change master
• Create a blueprint for managing change

Fine-tuning Your Team Skills

• Match business goals with administrative support goals
• Assess your leader/manager preference in teams
• Map your management team’s priorities for the year
• Increase your administrative effectiveness to meet the priorities
• Understand relationships on the management team

Controlling Your Workday

• Clarify your priorities to include goals of your team
• Set criteria to validate your risk/value priorities
• Plan projects with smart charts
• Use a delegation checklist to get and train helpers
• Solve urgency/importance dilemma
• Eliminate your worst 20% of time wasters
• Use task maps to control multi-loads

Communicating with Credibility

• Enhance your image to help in pursuing specific goals
• Strengthen your active listening skills
• Use key cues to manage your own emotions and detach from others’ emotions
• Build mutual respect and trust with others

Dealing Productively with Conflict

• Use persuasion and negotiation to gain better outcomes from conflict
• Define the sources of conflict in your workplace
• Choose the appropriate method to handle conflict
• Master five techniques for dealing with difficult people

Putting Your Skills to Work

• Improve your personal impact as you present proposals or plan negotiations
• Try new tools for effective meeting management
• Demonstrate best-practice tools in team interactions
• Improve your personal impact as you present proposals or plan negotiations
• Provide feedback to your colleagues

Identifying Productivity Improvement Opportunities

• Examine Productivity in Relation to Work Systems and Processes
• Streamline Routine Business Processes—Reducing Delays, Errors and Duplication—by
• Examining Results and Assessing Factors That Impact Productivity
• Identify Functional and Cross-functional Work Processes

Assessing Work Flow and Analyzing Processes

• Diagnose and Document Productivity Problems Using Process Analysis Tools
• Evaluate the Effectiveness of Work Systems and Identify Opportunities for Measurable Improvement
• Apply Process Improvement Tools to the Analysis of Workflow and Systems

Initiating Improvement Strategies

• Analyze Productivity Problems and Identify Potential Solutions
• Adopt Problem-Solving Techniques in Order to Generate and Set Criteria for Solutions
• Apply Creativity Techniques in Order to Generate Innovation

Leading Effective Improvement Efforts

• Initiate and Manage Change by Adopting Strategies That Anticipate and Overcome
• Resistance to Change and That Generate Support and Commitment
• Apply the Characteristics of Effective Teams and Team Leadership to Improvement Initiatives
• Plan and Facilitate Productive Team Meetings in Order to Increase Work Group Effectiveness

Planning for Improvement

• Evaluate and Prioritize Work Improvement Strategies
• Select Improvement Strategies Using Group Decision-making Techniques
• Understand the Impact of Group Dynamics and Groupthink on Decisions

Implementing Measurable Improvements

• Establish Measurable, Specific Improvement Goals
• Identify Factors That Will Influence the Achievement of Improvement Plans
• Develop an Implementation Plan for Productivity Initiatives

Communicating to Influence and Get Results

• Structure and Present Improvement Plans and Recommendations Effectively and Persuasively
• Address Conflict and Lack of Support by Confronting and Resolving Dissenting Views
• Assess Reactions to Conflict and Adopt an Approach for More Productive Resolution to Disagreements

Boosting Credibility and Gaining Recognition

• Apply Principles of Credibility to Increase Support and Influence
• Identify Strategies for Gaining Visibility, Obtaining Recognition and Reducing Self-Sabotage
• Create an Action Plan for Productivity Improvements

The Scandinavian Academy for Training and Development adopts the latest scientific and professional methodologies in training and human resource development, aiming to enhance the efficiency of individuals and organizations. Training programs are delivered through a comprehensive approach that includes:

• Theoretical lectures supported by PowerPoint presentations and visual materials (videos and short films).
• Scientific evaluation of participants before and after the program to measure progress and knowledge acquisition.
• Brainstorming sessions and practical role-playing to simulate real-life scenarios.
• Case studies tailored to align with the training content and participants work nature.
• Assessment tests conducted at the end of the program to evaluate the achievement of training objectives.

Each participant receives the training material (both theoretical and practical) in printed form and saved on a CD or flash drive. Detailed reports, including attendance records, final results, and overall program evaluations, are also provided.

Training materials are prepared professionally by a team of experts and specialists in various fields. At the end of the program, participants are awarded a professional attendance certificate, signed and accredited by the Scandinavian Academy for Training and Development.

Program Timings:

• 9:00 AM to 2:00 PM in Arab cities.
• 10:00 AM to 3:00 PM in European and Asian cities.

The program includes:

• A daily buffet provided during the sessions to ensure participants comfort.

INTRODUCTION

Who Should Attend

Seasoned administrative professionals, including executive assistants, administrative assistants or senior secretaries who are striving to refine their managerial skills in order to enhance their careers and add to their organization’s effectiveness.

How You Will Benefit

• Juggle multiple responsibilities
• Learn better ways to think on your feet with powerful decision-making techniques
• Create win-win solutions that leave everyone feeling positive
• Become a strategic partner to your boss
• Understand different team player styles and learn to accommodate other styles for more effective collaboration
• Improve your personal impact as you present proposals or plan negotiations
• Stay in control of your time and your workload with advanced time management skills
• Streamline routine business systems
• Increase productivity and enhance operational performance
• Reduce delays, errors and duplications
• Overcome resistance to change—gain commitment
• Communicate your change and improvement recommendations persuasively and powerfully

The Scandinavian Academy for Training and Development is committed to hosting all training programs in dedicated and well-equipped hotel facilities specifically designed for conducting and delivering training sessions, unless explicitly stated otherwise on our website. Participants will be notified of the program venue within 7 to 21 days prior to the programs start date, based on the Academys assessment and the programs circumstances. The Scandinavian Academy for Training and Development emphasizes that it holds no responsibility for any force majeure events that may prevent the program from being held at the designated venue. Nevertheless, the Scandinavian Academy for Training and Development will make every effort to provide suitable alternatives and extend the necessary support to participants in the event of a venue change due to unforeseen circumstances.