Course: The Contracts & Project Management MBA

 SEMINAR OUTLINE 

Module I : Mastering Project Management

DAY 1 : Introduction to Projects

• What is a project?
• Benefits of project management
• Why some projects fail?
• What makes you a ‘Master’ of project management
• Project team and leadership
• What is the team approach
• Roles in and around projects

DAY 2 : Identify Your Outcomes and Plan for Achievement

• The importance of knowing your outcomes
• Project planning
• Handling uncertainty
• Decision analysis under risk
• Defining project success criteria
• Planning issues
• Elements of a great project plan

DAY 3 : Organise for Success and Gain & Maintain Commitment

• Personal attitudes and human behaviours
• Gaining and maintaining commitment
• The keys to effective influence and persuasion
• Understanding interpersonal project team dynamics
• Empowerment
• The project support office
• Effective delegation

DAY 4 : Monitor and Control Achievements

• Data, information and knowledge management
• Integrating project scope, time and cost
• Performance measures and indicators to monitor performance
• Achieving practical conflict management
• Determinants of project success
• Lessons learned and creating learning culture
• Enhancing personal effectiveness

DAY 5 :   Take Massive Action and Stay Focused

• Influences on decision making
• Problem solving styles
• Engaging the project team
• Staying focused
• Effective time utilization
• Plan updating and changes handling

Module II : Mastering Contracts Management: The 5-Day MBA

DAY 6 : Contracting and Negotiations Planning

• Elements of a Good Contracting and Procurement Process
• Role of Negotiation
• Negotiation—What Is It?
• Characteristics of a Good Negotiator
• Basic Rules of Negotiation, Part 1-A quote is never a concrete number
• Basic Rules of Negotiation, Part 2-The best prepared wins
• Basic Rules of Negotiation, Part 3-Have many issues and a BATNA
• Negotiation Nuggets

DAY 7 : Financial Management and Risks

• Cost and Pricing
• Cost Analysis
• Allocating Overheads
• What is a Fair Profit
• Developing “Should Cost”
• Pricing Models
• Risk Assessment
• Managing the Risks

DAY 8 : Contract Types and Payments

• Contract Risk Sharing Continuum
• Types and Guidelines for progress payments
• Implications of Contract Types
• Fixed Price and Cost-Reimbursement Contracts
• Economic Price Adjustment Clauses
• Understanding and Using Producing Price Indexes
• Invoices and Payments
• Parties to Letter of Credit

DAY 9 : Source Selection and Contract Development

• When and why to use Performance Based Contracting
• Processes for Source Qualification
• Methods of Contracting
• Developing Prequalification and Tendering Criteria and Applying Standards for Final Selection
• Rules for Drafting the Contract
• Terms & Conditions
• Forming the Contract
• Essential Elements

DAY 10 : Contract Administration

• The Critical Integration or Entire Agreement Clause
• Post Award Functions - Overview and Responsibilities
• Contract Administration Duties
• Contract Modifications
• Rules of Contract Interpretation
• Contract Disputes
• Termination
• Contract Close-Out

The Scandinavian Academy for Training and Development adopts the latest scientific and professional methodologies in training and human resource development, aiming to enhance the efficiency of individuals and organizations. Training programs are delivered through a comprehensive approach that includes:

• Theoretical lectures supported by PowerPoint presentations and visual materials (videos and short films).
• Scientific evaluation of participants before and after the program to measure progress and knowledge acquisition.
• Brainstorming sessions and practical role-playing to simulate real-life scenarios.
• Case studies tailored to align with the training content and participants work nature.
• Assessment tests conducted at the end of the program to evaluate the achievement of training objectives.

Each participant receives the training material (both theoretical and practical) in printed form and saved on a CD or flash drive. Detailed reports, including attendance records, final results, and overall program evaluations, are also provided.

Training materials are prepared professionally by a team of experts and specialists in various fields. At the end of the program, participants are awarded a professional attendance certificate, signed and accredited by the Scandinavian Academy for Training and Development.

Program Timings:

• 9:00 AM to 2:00 PM in Arab cities.
• 10:00 AM to 3:00 PM in European and Asian cities.

The program includes:

• A daily buffet provided during the sessions to ensure participants comfort.

Introduction

World-Class organisations understand well the benefits of lower total cost and higher productivity resulting from mastering best practices in the important phases of project and contract management. With a focus on the best practices for processes, methods, and techniques, this program will make a great contribution to the skill sets of those involved in contracts and projects.

This 2 part seminar provides both strategic and practical insights into:

• Preparing and administration of both the project plan and the contract
• Critical contractor selection & contractor negotiations
• Identifying and analyzing project and contract risk
• Selecting and leading project and contract teams
• Setting and Measuring Project and Contractor Performance goals

The seminar is split into two modules:

MODULE I- Mastering Project Management

MODULE II- Mastering Contracts Management - The 5-Day MBA

Objectives

• Knowing your outcomes before you start a project
• Dealing with volatile materials pricing
• Discussing the importance of planning and how to manage the Planning Process
• Learning about contract types and how they transfer risk
• Defining and how to take massive action
• Exploring the various pricing models used in preparing proposals
• Methods of how to keep the team focused on the delivery goal
• Developing negotiation skill sets to gain the organisation’s objectives
• How to set up and operate disciplines required to monitor and control projects
• Understanding important aspects of contractor price and cost analysis

Training Methodology

Participants will increase their knowledge base and skill sets through a variety of instructional methods including lecture by an experienced practitioner and consultant who has “been there-done that”, individual and group exercises, reviewing published articles, checklists, and group discussions covering current practices and their relationship to the implementation of new concepts.

Attendees are encouraged to present problems for discussion on a confidential basis, and to share their experience of particular issues in their company or industry. A supportive comprehensive course manual, in both printed and CD form, enabling practical application and reinforcement is provided. Time will be allowed for general discussions, and for one-to-one discussion with the senior consultant.

Organisational Impact

• Having the desired outcomes in commercial transactions
• Having better trained project and contract personnel leading and guiding the contracting and project process
• Continuous improvement in the alignment of project results and the organization’s goals
• Higher productivity of personnel involved in contract and project activities
• Making projects and contracting a high value added process
• Improvements in the performance of contractors

Personal Impact

• Mastering skills in managing project and contract activities
• Improved negotiation skills
• Greater ability to develop professionally
• Increased job satisfaction by becoming more expert
• Receiving increased recognition by their organization leading toward advancement
• Greater confidence in leading, planning, and managing the entire project and contract process

Who Should Attend?

• Project and Contracts Management Professionals
• Tendering, Purchasing, Contract Administration Professionals and Personnels
• Engineering, Operational, Finance, and Maintenance Professionals
• And all others who are involved in project work from simple to complex that cover the acquisition of materials, equipment, construction, and services and who are in organizations whose leadership want high levels of competency in those involved in these activities.

The Scandinavian Academy for Training and Development is committed to hosting all training programs in dedicated and well-equipped hotel facilities specifically designed for conducting and delivering training sessions, unless explicitly stated otherwise on our website. Participants will be notified of the program venue within 7 to 21 days prior to the programs start date, based on the Academys assessment and the programs circumstances. The Scandinavian Academy for Training and Development emphasizes that it holds no responsibility for any force majeure events that may prevent the program from being held at the designated venue. Nevertheless, the Scandinavian Academy for Training and Development will make every effort to provide suitable alternatives and extend the necessary support to participants in the event of a venue change due to unforeseen circumstances.