Course: Tendering Procedures and Bid Evaluation

Program Outline

Stages in Contracting

• Preparation
• Tendering
• Award
• Administration

Taking Stock of Our Situation

• Problems
• Description of Applicable Procedures

Tendering Procedures

• Common Procedures
• Procedures Specific to Each Organization

Homework Stage

• Identify Requirements
• Set Scope of Work and Specs
• Planning and Pricing
• Sourcing and Pre-Qualification
• Expression of Interest
• Bidders Selection

Invitation to Tender

• Issue Documents
• Answer Questions
• Receive and Open Bids

Evaluation ProcessTender Evaluation Principles

• Technical Analysis
• Commercial Analysis

Evaluation Plan

• Evaluation Criteria
• Weighting for Each Criteria
• Scoring Protocol

Tender Evaluation Report

• Form
• Contents

On-Line Reverse Auction

• Practices
• Advantages and Disadvantages

Debriefing Unsuccessful Bidders

• Reasons for Debriefing
• Modes of Debriefing

The Scandinavian Academy for Training and Development adopts the latest scientific and professional methodologies in training and human resource development, aiming to enhance the efficiency of individuals and organizations. Training programs are delivered through a comprehensive approach that includes:

• Theoretical lectures supported by PowerPoint presentations and visual materials (videos and short films).
• Scientific evaluation of participants before and after the program to measure progress and knowledge acquisition.
• Brainstorming sessions and practical role-playing to simulate real-life scenarios.
• Case studies tailored to align with the training content and participants work nature.
• Assessment tests conducted at the end of the program to evaluate the achievement of training objectives.

Each participant receives the training material (both theoretical and practical) in printed form and saved on a CD or flash drive. Detailed reports, including attendance records, final results, and overall program evaluations, are also provided.

Training materials are prepared professionally by a team of experts and specialists in various fields. At the end of the program, participants are awarded a professional attendance certificate, signed and accredited by the Scandinavian Academy for Training and Development.

Program Timings:

• 9:00 AM to 2:00 PM in Arab cities.
• 10:00 AM to 3:00 PM in European and Asian cities.

The program includes:

• A daily buffet provided during the sessions to ensure participants comfort.

Program Objectives

By the end of the program, participants will be able to:

• Recognize the contracting stages from setting the scope of work to awarding the contract.
• Evaluate, in-depth, the process of preparing tenders and selecting potential suppliers.
• Identify the issues involved in assessing tenders for quality as well as value for money including e-Auction.
• Apply several approaches to bid evaluation using criteria, weights and scoring measures.

This Program is designed for

All those involved in the early stages of contracting for them to review and have a full understanding of the tendering process as well as the different approaches to tender evaluation and assessment

The Scandinavian Academy for Training and Development is committed to hosting all training programs in dedicated and well-equipped hotel facilities specifically designed for conducting and delivering training sessions, unless explicitly stated otherwise on our website. Participants will be notified of the program venue within 7 to 21 days prior to the programs start date, based on the Academys assessment and the programs circumstances. The Scandinavian Academy for Training and Development emphasizes that it holds no responsibility for any force majeure events that may prevent the program from being held at the designated venue. Nevertheless, the Scandinavian Academy for Training and Development will make every effort to provide suitable alternatives and extend the necessary support to participants in the event of a venue change due to unforeseen circumstances.